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Baywood Technologies’ wood procurement system - TimberFlow™ - is designed to manage procurement related tasks for pulp and paper companies. This system is an n-tier application designed to manage aspects of the forestry business including but not limited to: inventory, accounting, company owned resources, delivery, authorization and purchasing, payment calculation and generation for suppliers. |
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Product Screens
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Administration
Establish and maintain secure access to the Wood Procurement System. Define and utilize an electronic approval process to increase efficiency and controls over contracting and assets.
Features:
- Set up and maintain secure access to application
- Create and maintain user profiles and groups
- Setup automatic submission of documents to appropriate individual for approval
- Define routing for all approvals
- Allows for temporary assignments
Accounting
The Accounting area of the Wood Procurement System generates accounting transactions that are then transmitted to the client’s Accounting System.
Features:
- Interface with company accounting system
- Generate all Supplier Settlement Reports
- Track company wood assets
- Easy search and selection of specific accounting activities
- Manage outstanding checks
- Calculate and report ad valorum, severance and timber taxes
- Audit tracking to report changes made to documents having financial impact on the company
Customer
The customer area of the Wood Procurement System stores the list of Customers and provides the ability to add and maintain Customer Information.
Features:
- Easy review and maintenance of Customer information
- Track customer credit limit
- Review outstanding balance information
- Customer payment terms
Authorizations
The authorizations area of the Wood Procurement System provides a method of linking the acquisition, logging, movement and sale of timber with its shipping, receipt or delivery to effectively control wood costs and services. Allows for payments to be processed and associated to a single ticket adding controls to the payment process.
Features:
- Managing agreements with logging subcontractors for a specified service
- Contracted and non-contracted wood movements
- Intra and inter-company transfers
- Provides a method of linking acquisition, movement and sale of wood with shipping and delivery to effectively control wood and services' costs
- Authorization Detail contains specific information such as the service, destination, category, effective date and rate details
- Maintenance of timber brands
Supplier
The supplier area of the Wood Procurement System maintains Supplier information, Contracts, Deductions, and Supplier to Producer relationships.
Features:
- Tracks Address information, Payment and Tax information, Banking Information and services Supplier can perform
- Set up and maintain Supplier Contracts (Master Service Agreements)
- Ability to track supplier insurance to confirm carrying proper insurance to perform job or jobs on contract.
- Allows for Supplier contracts and agreements to be subject to an automated approval process
- Ability to maintain supplier deductions for loans, advances, etc.
- Flexibility to define method of repaying loans by lump sum, per ton, per delivery, etc.
Inventory
Manages the volume of wood stored at a company facility, by offload location. The Inventory area of the Wood Procurement System provides the functionality to enter inventory adjustments, track value and cost of inventory. Inventory can be converted from one form of wood to another, such as from tree length to chips. Inventory locations can be set to have automatic conversions.
Features:
- Accurate inventory information by species, product and location
- Inventory Adjustment function allows for physical or dollar value adjustments at a company location
- Conversion from one form to another
- Automatic conversion
- Creation of manual scale ticket conversions
- Allows for inventory adjustments to be submitted for approval
- Added value element allows value to be added to a category whenever a conversion is made
- Multiple inventory locations
Timber Cutting Contracts
Manage cutting contracts from purchase request through contract completion.
Features:
- Manage all types of contracts-Pay as Cut, Pay as cut with Advance, and Lump Sum
- Recording cruise information
- Track land owner information
- Allows for dollar or volume controlled bid
- Tracking of other bidders for analysis
- Area for defining Pay-as-Cut Rates and Depletion Rates
- Identifies contracts requiring extension and enables contract extension if necessary
- Allows for contract to be submitted for electronic approval
- Track total current balance
- Total acquisition and depletion amount
- Track/Brand Maintenance
Company Land
The company land area of the Wood/Fiber Procurement System provides the ability to effectively manage harvesting and reforestation activities either on company-owned land or company-leased land.
Features:
- Facilitate in budgeting and forecasting process
- Support implementation of Annual Harvest Plan
- Track payables and receivables on Company controlled land
- List and manage contractors and services they provide
- Harvest status reports on demand by category
- Allows for managing the harvesting of land within a calendar year
- Gives the flexibility to amend harvest plan in event of catastrophic conditions
- Gives Harvest Status Reports by selected criteria
- Allows for carry over to new calendar year
Wood Sales
The trade sales area of the Wood/Fiber Procurement System provides the ability to effectively manage a Resource Sale from appraisal through contract completion. Manages all types of Wood Sales: Delivered Sales, Stumpage Sales and Inventory Sales.
Features:
- Supports product or stumpage sales
- Ability to manage multiple product sales by tract
- Setup and maintain pay as cut rates
- Area to document cruise information
- As Scale Tickets are processed, details about volumes, amounts, over cut and under cut volumes are tracked for the Trade Sale
- Allows for tracking of all Delivery, Pay as Cut and Revenue Rates
- Allows for dollar or volume controlled sales
- Area to track bidder details for future information
- Track total unearned amount, depletion amount and current balance
- Allows for contract to be submitted for electronic approval.
- Generation of invoices based on scale ticket transactions
- Ability to track advances paid by the purchaser and starts generating invoices once advance has been paid
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Video Gallery
Procurement Features
- Company-owned land management
- Stumpage purchase agreements (SPA)
- Authorizations (purchase orders/invoices)
- Vendor/customer management
- Multiple transportation modes
- Customized reporting
- Outside sales reconciliation
- Inventory management
- AP and AR generation
- Bid management
- Units of measure conversion
- Supports sample scale methods
Base System
- Authorizations
- Open market or gatewood
- Payment processing
- Insurance
- Inventory
- Security
- Administrations
- Accounting
System Modules
- TCC (Timber Cutting Contracts, Bid Requests)
- Trade sales
- Company land
- Rail and barge modules
- Messaging
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